How To Integrate Your Domain Email Address To Your Gmail – A Step by Step Tutorial For Newbie Bloggers

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Have you seen veteran bloggers and business owners use email addresses like or I used to! 

But for the first 2 years of my blogging, I was using only my personal email address created in Gmail for free. It was quite hassle-free. At that time, I was not much aware of custom or professional or domain or branded email address. ( Call by whatever name you like).

Recently I polled my Insta followers to know which email address are they using – Free or Professional? And here’s the result… 

And almost all DMed me about what is a professional or domain email address and how to integrate it with Gmail? So here’s the step by step tutorial to help you. First, let me clearly explain these two email addresses and their importance.

Personal Email Address Vs Professional Email Address

Every email address has three parts: the mailbox (the part the comes before the “@”), the “@” itself and the domain name (the part that follows the “@”). The last part determines whether it as a personal or professional email address.

Personal Email Address

The email address provided for free by email services like Gmail, Yahoo or HotMail is called a Personal Email Address. Eg:

Custom or Professional or Domain or Branded Email Address

The email address registered at your blog’s own domain provided by your hosting provider is called a Custom or Professional or Domain or Branded Email Address. Eg:

Why Domain Email Address Is So Crucial for Bloggers?

During 2016, my blog got self-hosted through Host My Blog (offering 5+ domain email addresses for free) and got my domain registered with Namesilo. (Register your domain and avail $1 discount by using my discount code MSNDeal). So I got my domain email address as

And only when I started to monetize my blog during last year, I realized that the domain email address is most crucial for an online business owner.

Advantages Of Using Domain EMail Address

  • Stand out unique in the crowd
  • Give a good first impression
  • Create a bigger image and reputation
  • Create your personal branding
  • Promote your brand awareness
  • Build trust and earn credibility
  • Look non-spammy and secure
  • Look professional
  • Nonexpensive and easy
  • Minimize the risk of delivery failures
  • Increase the open rate of emails
  • Good Email portability 

How To Integrate Your Domain Email Address With Your Gmail – A Step By Step Tutorial

Once your domain email address is ready to use, follow these simple steps:

  1. Sign in to your Gmail account.
  2. Click the Settings icon at the top right side indicated in the image by an arrow.
  3. Select Settings in the drop-down menu.
  4. Click on the Accounts and Import tab.
  5. Select Check mail from other accounts.
  6. And click Add a mail account.
  7. Enter your domain email address and then click next step.
  8. Select the option Import emails from my other accounts (pop3) and click Next.
  9. Enter your account username. Your username is your full domain email address.
  10. Enter the email account’s password.
    • Leave a copy of retrieved messages on the server – check this box if you like to access your emails on your domain email account. Otherwise, the emails in your domain email account will be deleted.
    • Always use a secure connection (SSL) when retrieving mail – if you are using the Secure SSL/TLS settings, then you need to check this box. If you are using the Non-SSL settings, then uncheck this box.
    • Label incoming messages – check this box if you have more than one email account set up in your Gmail.
    • Archive incoming messages – leave this box unchecked; otherwise, all emails from your domain email account will be auto-archived and will not show up in your Gmail’s inbox.

    Enter your account’s POP server information. Make sure you enter the correct mail server name and the corresponding port number. Get this info from your hosting provider which may look this… This is the Outgoing Server information. For my account:

    Mail Server Name:

    Port No.: 995

    Inline image 1

  11. Then, click Add Account.
  12. Before your domain email account is successfully added, you will need to enter the confirmation code sent to your domain email account. So, open your domain email account and open the confirmation email sent from Gmail.
  13. Copy and paste the confirmation code into the confirmation window.
  14. Then, click Verify. This will complete the domain email account import process.
  15. Once you have linked your domain email account to your Gmail account, go into Settings again. Select the Accounts and Import tab and under the Send Mail As section, click on the make default link next to your domain email address. This makes sure all your email messages sent out from your domain email address by default, instead of your Gmail address.


Hope you liked this step by step tutorial! Let me know if you have any other queries! 



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2 thoughts on “How To Integrate Your Domain Email Address To Your Gmail – A Step by Step Tutorial For Newbie Bloggers”

  1. Even though I’m not a newbie blogger I still didn’t activate my domain mail account. This post has inspired me and shown me how to do it easily. Thanks!
    BTW I have nominated you for the Sunshine Blogger award which I hope you will accept.

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